025 The Designer Interview: Bond Project Post #4

post-25The night before the designer interviews I couldn’t sleep. I had put myself in the designer’s shoes and couldn’t shake them off. Years ago, when I was a structural engineer on the design team, I remember the desperate feeling of “we’ve got to win.” The reason was pretty simple; we needed the revenue.

At some point, I was able to take the designer’s shoes off and envision the next day. Tomorrow I would spend the day being part traffic cop, part mom, and part detective. Acting as a traffic cop, I would welcome teams to the interview room and then politely kick them out at the end of their allotted time. During the interview I would focus on the presenter, silently encouraging them to do their best, and listen for clues as to why their team is the right team for the job while writing down constructive criticism for their debrief.  At the same time, I’d glance at the key client stakeholders to see if they were connecting with the presenter. It made me tired thinking about it. I would have to be “on” all day; right now I needed to get some rest. Continue reading

020 Interview with NIH Branch Chief

SHThis week I’m pleased to share my interview with Stephanie Hixson, PE, LEED AP with you.  She is a Branch Chief for the Laboratory Branch in the Division of Design and Construction within the Office of Research Facilities at the National Institutes of Health [NIH] in Bethesda, MD. She supervises a group of project officers that focus on the design and construction of laboratories and research facilities.

[Q] What project management tools do you use to keep projects on schedule and on budget?

[A] We have internal systems for tracking project budgets and tracking our schedules primarily with Microsoft Project for the smaller projects and Primavera for the larger projects as well as for master scheduling (all active projects). Continue reading

015 Interview with Wake Technical Community College CIP Manager

TManningLast week I sat down with Todd Manning PE, CCM, PMP, PEM, LEED AP for lunch and to talk about project management. He supervises the facilities project managers in the design and construction department at Wake Tech Community College (WTCC). His group is currently managing over $200 million worth of projects on the multiple WTCC campuses. 

[Q] How does WTCC manage projects in each of the design and construction phases? Is there a project manager (PM) for the design phase that hands it over to a construction manager during the construction phase? Continue reading

014 Board of Governors October Project Approval List

IMG_2259The pre-meeting materials for the Board of Governors meeting last Friday are posted. Projects in the UNC system that are up for approval are listed. Look under Committee on Budget and Finance item 9.  Please note that all projects may not have been approved.

You might also be interested in the Item 3 – 2015 – 2016 Capital Improvements Allocations.

See blog post 005 Project Milestones & Marketing Strategies for how you might use this information.

Click here for Board of Governors website

013 Meeting Minutes for Ninjas

meeting-minutes“Okay to summarize, we haven’t made a decision yet and we expect to revisit this same conversation the next time we meet,” said Joan.

“That sounds about right. And the next time we meet, we’ll forget the progress that we made in this meeting and we’ll rehash and start from the beginning again,” Alex replied scribbling on the paper in front of him.

“And no action will be taken,” Tim sighed as he looked to see what Alex was writing.

“That doesn’t sound very efficient,” Alex said as he looked up from his doodle of a pyramid of spheres.

“Well it would help if we wrote down the meeting minutes,” Steph said pointedly. Continue reading

011 Three Reasons Why Owners Should Provide a Stakeholder Register at the Project Kickoff Meeting

stakeholderI learned two lessons this week that are unrelated. I learned that there truly are unforeseen conditions. As part of a bigger project, we were moving a HIV research team out of a building that we are renovating. We learned in the 10th hour that the space we were going to move them into was unacceptable because it contained remnant HIV DNA. The remnant DNA is harmless, but it will compromise their research. No one saw that one coming.

The second lesson is related to the topic that I’ll discuss this week, which is the benefit of using a stakeholder register. I learned that it is never too early to issue one to your team. We recently kicked off a  feasibility study for a renovation project. Without including me in the loop, a consultant emailed various campus personnel that aren’t related to our project for information about the project. The people he contacted couldn’t help him, but obviously he didn’t know that. If I had provided a stakeholder register to my team earlier, he would have known whom to contact and we could have saved time and aggravation. This blog post will discuss stakeholder registers and the benefits of using them. Continue reading

010 Board of Governors August Project Approval List

randomCheck out the pre-meeting materials for the Board of Governors meeting last Friday. Projects in the UNC system that are up for approval are listed. Look under Committee on Budget and Finance item 2.

See blog post 005 Project Milestones & Marketing Strategies for how you might use this information.

Click here for Board of Governors website

008 Interview with Corporate CIP Project Manager

Untitled-1Kent Mitchell is a registered architect and project management professional with over 28 years of experience in the design and construction industry. He has worked in both the public and private sectors and is currently a business lead and senior project manager of capital projects for Syngenta.

[Q] On your latest project, how many stakeholders do you have?

[A] I have a lab project in design phase that I have +/-50 stakeholders.

[Q] What is Syngenta’s process for hiring consultants?

[A] Our procurement business partners issue Requests For Proposal to pre-qualified AE teams.  We would generally short-list the firms and invite 2 or 3 firms to interview.  The Syngenta selection committee might consist of 6 or more cross-functional decision makers who vote on the firms.  The selection is based on multiple criteria, not just low bid.  Continue reading

004 Interview with an WI State CIP Project Manager

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Craig Weisensel MBA, PMP, PE, AIA manages the capital improvement projects and maintenance projects of Wisconsin state facilities. He is the Team Leader for the Project Delivery Section and he oversees a staff of project managers with a portfolio of over 300 major capital development projects and over 1000 maintenance and repair projects for a combined total budget of $700 Million.

[Q] I work closely with design teams [A/E] on our state projects and sometimes they share with me their frustration with our internal review process.  What do you think are the biggest complaints that architects and engineers [A/E] have when they work on your campus projects? Continue reading